WEDDING PLANNER COMPARISON BRIEF
Yenra | https://yenra.com/wedding-planners/
Updated October 8, 2026. Editable planning aid, not a service agreement.

HOW TO USE
Copy this brief for each candidate. Give all candidates the same event details.
Mark each answer: included / extra charge / our responsibility / unresolved.
Put quoted currency and tax treatment beside every amount. Confirm the agreed
scope in the supplier's written proposal before relying on it.

EVENT
Date or date range:
Locations and travel between them:
Approximate guest count:
Total event budget and planning-help allowance (currency):
Booked suppliers and agreements available:
Unfinished decisions:
Traditions, access needs and other practical requirements:
Work we can do ourselves:
Work we want someone else to own:

CANDIDATE
Business / named lead / contact:
Proposed scope and start date:
Event-day staff, hours and locations:
Rehearsal coverage:
Replacement arrangement if the lead is unavailable:
Communication channels, response expectations and meeting allowance:
Supplier recommendation or referral relationships:
References and relevant logistics experience checked:

DELIVERABLES (record owner, output, due date, inclusion and extra fee)
Venue/supplier research:
Design decisions:
Budget tracking and payment reminders:
Guest/RSVP administration:
Timeline and floor plan:
Rehearsal:
Ceremony and reception cues:
Personal decor setup and collection:
Venue checkout / belongings / final collections:
Other:

COSTS AND TERMS
Service fee and what it covers:
Additional staff / overtime / meetings / travel / lodging:
Percentage-based fee: calculation base and recalculation date, if applicable:
Payment dates:
Cancellation, postponement and replacement terms discussed:
Venue-required documentation confirmed with provider and venue:
Open questions and date for written answers:

HANDOFF
Final document version / handoff date:
Supplier contact list and agreements location:
One owner for each overlap with the venue coordinator:
Person permitted to approve changes / spending limit:
Backup contact:
How changes reach affected people:
First delivery owner / last collection owner:

Review the guide with your actual planner and venue. Package labels vary;
use the agreed task list to compare responsibilities.