WEDDING FLORIST BRIEF
Yenra | Version: October 8, 2026
Guide: https://yenra.com/wedding-flowers/

HOW TO USE
Fill in the blanks before consultations. Send the same starting brief to each
florist, then record the agreed design, quantities and full price. Mark unknown
items as provisional and give each a decision date. This is a planning aid;
the florist's agreed proposal and booking terms should resolve the actual order.

EVENT AND ACCESS
Wedding date:
Ceremony address / start time:
Reception address / start time:
Venue contact / phone:
Planner or on-day contact / phone:
Loading access / setup window / removal deadline:
Venue requirements to attach (attachment methods, areas, access):

PRIORITIES AND MONEY
Total available, including labor, delivery, rentals and fees (currency):
Three priority locations or effects:
Palette / shape / approximate arrangement scale:
Reference images and the feature you like in each:
Flowers or materials to exclude:
Preferred flowers / what matters if unavailable:
Who approves a substantial substitution / contact method:

ARRANGEMENT INVENTORY - REPEAT FOR EACH ITEM
Location and moment needed:
Quantity (number of arrangements):
Design / approximate dimensions / vessel:
Final quantity deadline:
Person placing the arrangement:
Does it move later? Earliest release time / destination:
Who approves and carries out the move / additional charge:
Ownership of flowers and vessel after the event:

PROPOSAL CHECK
Arrangement subtotal:
Delivery and setup:
Installation labor:
Vessel or other rentals:
Collection:
Taxes and other stated fees:
COMPLETE TOTAL (same currency throughout):
Payment dates / change deadline / cancellation terms:
Mock-up or sample included? What does approval settle?

FINAL HANDOFF
Current room plan and table count shared on:
Design and permitted substitutions agreed on:
Rental items that must stay / collection owner:
Flowers guests may take / person explaining this:
Donation recipient and collection agreed, if applicable:
Baker has approved any cake-related decoration plan:
Latest version shared with florist, venue and coordinator on:

SOURCE CONTEXT
The Society of American Florists describes natural variation and disruptions
that can cause substitutions. Agree which visual priorities should be preserved:
https://safnow.org/wp-content/uploads/2025/06/A-Beginners-Guide-to-the-Floral-Supply-Chain.pdf
The fields above are Yenra's editorial planning framework. Your florist and
venue should confirm installation, movement and access arrangements.