WEDDING DECORATION SETUP AND COLLECTION BRIEF
Companion guide: https://yenra.com/wedding-decorations/

HOW TO USE
Copy into a text editor and complete with the venue and suppliers. Use one inventory entry per item group and one schedule line per task. Attach the approved venue plan and placement photographs separately, using the same item IDs. Obtain site-specific approvals from the venue and qualified suppliers before purchases or installation. Share a dated final copy with setup and collection leads.

Event/date:
Plan version/date:
Venue address and delivery entrance:
Venue contact:
Decision-maker during setup:
Setup lead:
Collection lead:
Access begins:
Room ready for inspection:
Guests arrive:
Removal begins:
All items must leave by:

VISUAL PRIORITIES
1.
2.
3.
Approved palette/materials:
Table mock-up photograph reference:
Venue layout reference:
Weather alternative and decision time/person:

INVENTORY ENTRY (copy for each group)
Item ID and zone:
Description and quantity:
Owned, purchased or hired from:
Placement photograph/plan reference:
Delivery time and person receiving:
Installation person and estimated time:
Venue/supplier approval required and confirmation:
Inspection person:
Mid-event move, timing and person (if agreed):
Removal/packing person:
Packing materials and labeled container:
Destination after the event:
Collection/return deadline:
Return condition, count and receipt:

COMPLETE COST COMPARISON
Option:
Quantity x unit cost:
Delivery and collection:
Installation/removal:
Cleaning:
Transport/packing/storage:
Tax and other charges:
Expected total:
Refundable deposit (record separately):
Loss/damage or late-return terms:
Who supplies the labor and vehicle:

Example only, before tax: 12 hired vessels x $8 + $50 delivery/collection + $24 cleaning = $170. Buying 12 x $10 + $30 transport + $20 packing also totals $170. The purchase plan still needs storage and an agreed next destination. Obtain actual quotes and compare equivalent responsibilities.

SCHEDULE
Time | Task/item IDs | Person | Depends on | Contact if delayed

FINAL WALK-THROUGH
[ ] Routes, access, exits and service spaces approved by the venue.
[ ] Attachments, power, lighting and installations approved as needed.
[ ] Quantities and placement match the agreed mock-up and plan.
[ ] Each delivery, setup task and mid-event move has an agreed owner.
[ ] Each rental return has packing, transport, deadline and receipt plan.
[ ] Final sweep and missing/damaged-item record have an owner.