WEDDING CATERING BRIEF
Yenra | https://yenra.com/wedding-catering/
Updated October 8, 2026. Editable planning aid, not a food-service procedure.

HOW TO USE
Send the same event brief to each caterer. Record written answers and keep
unpriced items marked awaiting quote. Confirm the final plan with the caterer
and venue. Follow applicable local food-service requirements.

EVENT AND VENUE
Date / location / catering lead and contact:
Guest estimate, separately identifying children and supplier meals:
Definitions used for chargeable meal categories:
Minimum count or spend / final-number deadline / change terms:
Meal time and expected duration:
Preferred service format:
Budget ceiling and currency:
Menu priorities, cultural/religious requirements:
Venue restrictions, approved providers, access and load-in:
Kitchen, water, power and equipment confirmed with venue:
Setup / service / cleanup / collection windows:

QUOTE COMPARISON (amount, currency, included/excluded and calculation basis)
Food:
Beverages within this supplier's scope:
Staff numbers and paid hours:
Rentals and equipment:
Delivery / setup / cleanup / collection:
Tax / service charge / gratuity arrangements / overtime:
Minimums / deposits / balance dates:
Unresolved costs:
Total for the same agreed scope:

MENU AND GUEST ARRANGEMENTS
Tasting date, cost and relationship to final menu:
Approved dishes, portions and substitution approval process:
Meal-choice collection and identification:
Dietary requests contact and confirmation process:
Private guest discussions required with caterer:
Agreed meals, service identification and responsible team member:
Only share personal information with people arranging the meal.
Assistance carrying plates or receiving meals:

SERVICE HANDOFF
Final plan version and date:
Named on-site catering lead / venue lead / coordinator:
Arrival and access owner:
Meal release cue and caller:
Supplier meal arrangements:
Who can approve timing changes or extra charges:
Clearing, leftovers, waste, rental collection and end-of-night owners:
Backup contacts:

DIY FEASIBILITY IF RELEVANT
List named people, equipment, hours and quoted costs for buying, preparation,
transport, service, clearing and returns. Resolve any unassigned jobs before
committing. Confirm permission and requirements with the venue and local
food-safety authority. Obtain an appropriate food handling plan from the
responsible team; this brief does not supply one.

U.S. consumer guidance to discuss with your responsible food-service team:
https://www.foodsafety.gov/blog/food-safety-tips-for-catered-and-diy-wedding-food