DEPARTMENT PUBLISHING: ROLE MATRIX AND ROLLOUT
Purpose: implement and verify scoped responsibilities.
Use an authorized test area and harmless test data. Policies below are fictional;
inspect your CMS version, configuration and server/API enforcement.

Policy / permitted action / expected denial:
Department author / own department drafts and approved uploads / other department edits, publication, templates
Service owner / approve assigned service revision / approve unrelated service
Publisher / release exact approved revision / change account permissions
Template maintainer / reviewed layout release / unreviewed production changes
Account administrator / approved account changes / routine content work outside assigned role

Departments in example: Activities, Facilities, Membership.
Central team: templates, navigation and shared contact information.

For each test record:
Date / CMS version / configuration:
Account / role / department:
Action and target item/revision:
Expected allow or deny:
Observed result and evidence:
Issue owner / resolution / retest:

Rollout:
[ ] Name content, template, account and release owners and substitutes.
[ ] Define fields, required values and centrally controlled components.
[ ] Test long headings, missing optional fields and narrow screens.
[ ] Test allowed edits and uploads using ordinary accounts.
[ ] Test denied cross-department edits, direct publication and configuration.
[ ] Approve a specific revision; verify that release publishes that version.
[ ] Change a draft after approval; confirm it follows the intended review rule.
[ ] Test an approved temporary notice and its removal.
[ ] Remove assignment; verify access and session handling.
[ ] Reassign staff ownership and pending reviews during handover.
[ ] Pilot one department, repair gaps, then extend.
Repeat when roles, departments, content types or platform configuration change.

Source guide: https://yenra.com/web-content-management-system/
Prepared October 4, 2026.