RFID and Barcodes: Build a Workflow That Uses Both
Working record | Updated October 3, 2026
Guide: https://yenra.com/rfid-technology/

Purpose: Decide which steps should use RFID, barcodes or a controlled fallback, and reconcile both capture methods to one inventory record.

Instructions
1. Save a separate copy for each site, job or configuration. Use test aliases where records concern people or payments.
2. Fill each field with a result and its evidence reference. Mark unknown items UNRESOLVED; do not infer a pass.
3. Record the configuration, document revision and date behind each result. Keep credentials and sensitive records in approved systems rather than this worksheet.
4. Assign unresolved items an owner and next action. Sign off only within the scope actually verified.
5. Recheck affected fields after the configuration, supplier or requirements change.

Evaluation name: 
Date and reviewer: 
Scope and intended decision: 

1. Task and session boundary: 
   Evidence/reference and result: 

2. Required identity level: product / instance / carton / pallet: 
   Evidence/reference and result: 

3. Barcode fields and RFID encoding: 
   Evidence/reference and result: 

4. Mapping owner and version: 
   Evidence/reference and result: 

5. Expected unique identities: 
   Evidence/reference and result: 

6. RFID observations and unique in-scope identities: 
   Evidence/reference and result: 

7. Stray identities: 
   Evidence/reference and result: 

8. Fallback identity, reason and operator: 
   Evidence/reference and result: 

9. Final accepted identity set: 
   Evidence/reference and result: 

10. Transaction reference and status: 
   Evidence/reference and result: 

11. Initial RFID coverage: unique expected identities read / expected identities: 
   Evidence/reference and result: 

12. Final unresolved discrepancies: 
   Evidence/reference and result: 

13. Replay and duplicate test result: 
   Evidence/reference and result: 

Illustrative example from the guide (fictional, not a test result)
Invented example: four expected cartons A shipment expects cartons DEMO-A, DEMO-B, DEMO-C and DEMO-D. RFID reports A, B, B and C; the repeated B is another observation of the same carton. Staff scan D’s serialized barcode after inspecting the missed carton. The accepted identity set is A, B, C and D: four cartons, with three first found by RFID and one recovered by barcode. An adjacent carton DEMO-X remains outside this shipment and is recorded as a stray observation.

Decision: ACCEPT / REVISE / HOLD
Decision scope and rationale: 
Unresolved item / owner / next action / due date: 
Approved by and date: 
Change that requires review: 

Primary references (verify applicable revision and scope)
https://support.gs1.org/support/solutions/articles/43000734205-what-is-an-electronic-product-code-epc-