PHOTO BACKUP AND RECOVERY WORKSHEET
Yenra | Updated October 11, 2026
Guide: https://yenra.com/photo-storage/

Use this sheet for one batch before applying the process to a whole library.
Record locations or account names, never passwords or recovery codes.

1. IDENTIFY
Batch name and approximate dates:
Sources (camera/card, phone, computer, online account):
Full-resolution originals available? How will they be exported?
Expected file count and total size (include units):
Paired files or sidecars explaining item-count differences:

2. COPY AND DESCRIBE
Working destination folder:
Originals copied; filenames and related files kept together? [ ]
Edited exports stored separately? [ ]
People, places, dates and uncertain identifications recorded? [ ]
Count/size reconciled and representative files opened? [ ]

3. KEEP INDEPENDENT COPIES
Separate local backup and date completed:
Copy in another location and date completed:
Earlier versions retained? Deletion behavior checked?
Access and account-recovery route known? [ ]

4. RESTORE INTO A NEW TEST FOLDER
Backup tested and date:
Restored filenames (include older/recent image, video, sidecar as relevant):
Opened at full size / video played / context retained:
Optional original-to-restored checksum comparison:
Problems and corrective action:
Repeat test result:

A successful sample checks those files and the recovery route; it does not
prove every file is intact. Retain the camera card until intended copies
and checks are complete. Update copies after important imports. Review
readability at least annually and after changing equipment or services.

Next review date or event:
Background: https://digitalpreservation.gov/personalarchiving/photos.html