Computer handoff record
Yenra | Updated September 10, 2026
Article: https://yenra.com/computer-surplus/

Instructions: Save this UTF-8 text file and fill in the fields in any text editor. Keep dated source references with the completed record. Blank fields are prompts for your information.

Use one record per device. Keep it private: it may contain asset identifiers.
Complete backup verification before starting an erase operation. The record documents your process; it does not certify sanitization.

Owner / authorized decision maker:
Device model and asset identifier:
Storage devices present (type, count, identifiers):
Condition / faults / accessories:
Recipient and acceptance requirements (date confirmed):
Intended route: reuse / refurbish / recycle

Backup location (no passwords or recovery keys):
Files opened to check backup usability:
Account access and authentication checked from another device:
Erasure method and exact vendor/version instructions:
Storage covered by the operation:
Operator / date / result / retained evidence:
Independent acceptance or review, if required:
Management enrollment / account locks released:
Unresolved issue and person responsible:

Device retained until unresolved data issues are closed: yes / no
Packing and battery handling confirmed with recipient:
Recipient receipt / date / identifier:

Example: six devices, five successful process records, one unresolved.
Transfer the five only after their remaining checks pass; retain the sixth for investigation.

Primary references consulted for the accompanying guide:
https://www.epa.gov/electronics-batteries-management/certified-electronics-recyclers
https://support.microsoft.com/en-us/windows/experience/backup-recovery/reset-your-pc
https://support.apple.com/en-us/102773
https://csrc.nist.gov/pubs/sp/800/88/r2/final
https://www.epa.gov/recycle/used-lithium-ion-batteries